Packing Day is MANDATORY for all participants. During Packing Day, participants complete any final paperwork, receive their event packages, pack their gear into the Rubbermaid Bins and load them onto the Rustler Trucks, ready for departure the next day. Give yourself at least an hour to complete the process.
Due to space and weight limitations, "BYO Beds" (air mattress with collapsible / accordion-like metal bed frame and wheeled carrying case) ARE NOT ALLOWED on the Bike Rally. Anyone bringing this to Packing Day will be asked to take it home and return with a simple air mattress the same day. There will be no access to trucks or bins on Departure Day.
Saturday, July 27, 2013
9:00 am - 1:00 pm
All participants are required to pack their own gear and personal belongings for transport on the ride. You must register before you pack.
We recommend that you arrive no later than 11:00am.
During registration you will:
- Sign in and pick up a check-list to ensure that you complete the entire registration process. At this time, you will receive your name tag - please wear it at all times during the Bike Rally.
- Hand in any outstanding last minute pledges. PWA must have received the minimum of $2200 from each Rider by June 30, 2013 in order to participate in the Bike Rally.
- Pick up eight personalized labels for your bins.
- Pick up route maps.
- For Riders who have not already done so, pick up your personalized licence plate to install on your bike saddle.
- Participants who haven't filled out the forms ahead of time will be asked to do so on Packing Day. Please note: We strongly recommend that you complete and send in the forms ahead of time. It helps speed up the check in process.
- Pick up your Rider Jersey or Crew T-shirt. You must take the size you ordered when you registered - if you want a different size, there may be one in your size at the exchange/swap table - no guarantee.
- Pick up any free goodies!
- Proceed outside to pick up your two Rubbermaid bins and pack.
Each participant gets two 106-litre bins that measure approximately 32" x 20" x 17" each. During registration you receive eight labels with your name and the letter of your designated Rustler truck. Place one label on each of the four sides of your bins (not top or bottom) so you will be able to locate them at each site.
Keep in mind that the bins do not have an airtight seal. While the lid has an overhang which helps to prevent water from getting in, you may wish to pack certain belongings into plastic ziplock bags for protection from dampness and insects.
While the Rustlers do secure the bins, some shaking may occur during transport. Please do not pack anything breakable. Small, loose items should be packaged within your bin in some way. Toronto People With AIDS Foundation (PWA) and Bike Rally Crew members are not responsible for broken or missing goods.
Please consider the Rustlers. Every day, they have to load and unload everyone’s bins. Believe it or not, that’s more than 800 bins twice a day for 400+ Participants. Over six days that’s equivalent to 9,600 bins! We ask that you not pack a lot of heavy items and keep the weight of each bin below 60 pounds.
Remember, whatever you put in your bins, you will have to carry back to Toronto yourself. For this purpose, be sure to pack large duffle bags to put your gear in when you empty your bins in Montreal.
Loading the trucks
Once your bins are packed, bring them to your truck, as assigned by letter. You will meet the Rubbermaid Rustler Crew member responsible for that truck who will help you load your bins securely.
Remember which truck your bins are in as it will be in the same truck all week.
Please note that once your bins are loaded onto the trucks, they will become quickly inaccessible as other bins are loaded in behind them. You will not be able to access your bins until our arrival at the Port Hope camping site at the end of Day 1, so do not pack items you need for Day 1, such as your Bike Rally jersey/T-shirt, route map, sun screen, medications, etc.
Food Bank Donation
On Packing Day, we ask all Participants to contribute to the PWA Essentials Market. This weekly program provides much needed food and is accessed over 7,000 times per year.
We will have collection bins on site to collect any food items you can bring in. Useful donations include: grocery store gift cards, cat food, Ensure or Boost meal replacement, canned meat, fish, vegetables, beans, pasta, pasta sauce, cereal, rice, baby food, peanut butter, powdered/canned milk and any other non-perishables.
Last Updated on Monday, 06 August 2012 20:28